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Secretarial Support

Company: Gandara Mental Health Center
Location: Springfield
Posted on: June 21, 2019

Job Description:

Secretarial Support85-379
Secretarial Support - ACCS
The G--ndara Center is looking for Secretarial Support to work in its Adult Community Clinical Services Program [ACCS], a partnership with Center for Human Development, to provide clerical and office management to a multi-faceted, community-based program, serving Persons in need of psychiatric services. S/he works within the Agency's team model, establishing open communication, support, and accountability among co-workers.
JOB FUNCTIONS


  • AGENCY SERVICES-necessary to meet overall agency goals and provide support to management and program staff. 3-5%

    * Staffs the program office as scheduled and necessary.
    * Maintains appearance and cleanliness of program office.
    * Notifies supervisors of staff vacation, sick, holiday and comp time.

    • ADMINISTRATIVE/RECORD KEEPING RESPONSIBILITIES - necessary for maximizing department efficiency. 85%

      * Reception & front desk switchboard.
      * Word process as needed.
      * Files records/paperwork.
      * Takes dictation.
      * Maintains records.
      * Maintains vendor invoices.
      * Collects and logs time cards/time sheets/mileage logs.
      * Opens, dates and distributes mail.
      * Inventories office supplies.
      * Manages petty cash reimbursements/deposits.
      * Makes out Person stipend checks.
      * Balances checkbook.
      * Attends to copy machine, fax machine and printer maintenance.
      * Bills contracting agencies.
      * Maintains computer data bases and records.
      * Inputs data.
      III. COLLATERAL/ENVIRONMENTAL SERVICES - necessary to respond to external environment which influences the department. 3-5%
      * Able to react to change productively and to handle other tasks assigned due to changing environments.

      • PROFESSIONAL GROWTH AND DEVELOPMENT - necessary to develop to full potential professionally. 3-5%

        * seeks and uses supervisory staff for training and supervision.
        * attends agency required trainings.
        * participates in relevant Agency and/or community task forces.
        KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
        o * Word processing skills.
        * Basic computer knowledge and ability to use work processing, database and spread sheet programs.
        * Ability to maintain records/files.
        * Ability to problem-solve and complete assigned tasks.
        * Ability to coordinate assigned projects.
        * Ability to structure and organize job responsibilities with minimal supervision.
        * Physical and mental demands are located at end of job description
        MINIMUM QUALIFICATIONS
        * High school diploma.
        * Basic secretarial skills.
        * Prior secretarial experience.
        * 2 years' business school degree preferred.
        * computer skills.
        The Secretarial Support should actively support the philosophy of the Agency and maintain a high level of commitment to program staff. Personality traits should include:
        * Cheerful, outward-going personality.
        * High energy level; self-initiated.
        * Task-oriented.
        * Open, direct interpersonal style; works well as a team member.
        * Organized; efficient; flexible.
        * Dependable.
        * Demonstrates patience, caring and compassion.
        * Performs well under stress and in the event of a crisis.
        * Must have a car for business purposes.
        * Patience and even-tempered response to stressful situations.
        BENEFITS

        • Retirement Plan 403(b)
        • Health, Dental, Vision, and Life Insurance
        • Paid vacations
        • 11 paid holidays
        • 8 discretionary days a year
        • Discounts offered to your Verizon and/or Sprint plans
        • Hiring Bonuses may vary based on degree.

          G--ndara Center provides residential, mental health, substance abuse and preventive services for children, adults and families across the Pioneer Valley and eastern parts of Massachusetts. Founded in the Hispanic community, we value cultural diversity and strive to provide culturally competent, innovative services to a diverse community.

          Springfield, Massachusetts, United States
          Full-Time/Regular PI111116175

Keywords: Gandara Mental Health Center, Schenectady , Secretarial Support, Other , Springfield, New York

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