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HR/Operations Coordinator

Company: The Research Foundation For SUNY
Location: Schenectady
Posted on: January 13, 2022

Job Description:

Thank you for considering The Research Foundation for SUNY in your search.

About The Research Foundation for SUNY:

The Research Foundation for The State University of New York (RF) is the largest comprehensive university-connected research foundation in the country.

Our mission is to provide talent, services, and technology that empower SUNY to research, innovate, and transfer discoveries that transform the world's knowledge economy.

Our vision is to make SUNY the best place for faculty, students, and staff to research, innovate and solve the world's most pressing problems.

The RF serves SUNY by providing essential administrative services that enable SUNY faculty to focus their efforts on the education of students and the performance of life-changing research across a wide range of disciplines including medicine, engineering, physical sciences, energy, computer science, and social sciences. We work with the academic and business leadership of SUNY campuses to support research and discovery through the administration of sponsored projects and technology transfer and management of intellectual property for public benefit and economic growth.

The RF is committed to diversity, inclusion, and a working environment that enhances productivity creates personal and professional opportunities, unleashes everyone's full potential, and fuels innovation. We hold the organization and each other to the highest standards of integrity, accountability, and ethical behavior.

Visit www.rfsuny.org and connect with us on Facebook, Twitter, and LinkedIn. Learn about SUNY at www.suny.edu.

ADDITIONAL CENTRAL OFFICE EMPLOYEE BENEFITS

As a learning organization, the RF encourages all employees to continue to grow and develop professionally. At the RF Central Office, employees are offered many opportunities for learning and development, including Professional Development Planning, a 12-month Mentoring Program, Tuition Reimbursement, Job Rotation, DiSC Profile Behavioral Assessment, Employee Engagement Teams, Job Skills Training, and an Employee Wellbeing Team.

Job Description:

FUNCTION & SCOPE:

Reporting to the Assistant Director of Human Resources, the HR/Operations Coordinator is responsible for handling the day-to-day facilities operations for the building the Research Foundation Central Office is located and will support the Central Office human resources function. The incumbent will be proactive, provide excellent customer service to internal and external RF constituents and be able to effectively handle multiple tasks of varying levels of importance and priority at the same time. Due to the nature of the duties, this position is considered essential and is an in-office position.

DUTIES:

Facilities

  • Receive and provide direction to visitors to ensure compliance with building security
  • Manage incoming facility communications including phone calls, mail, and courier services
  • Prepare and coordinate the processing of invoices with Accounts Payable for facilities operations
  • Track and maintain the budget for all facilities related expenses
  • Maintain organization of physical and electronic file systems in compliance with our retention policies
  • Provide communication to staff of any maintenance issues that could impact operations
  • Work with the property manager and other external contractors to coordinate facility maintenance operations
  • Administer the office Badge & Camera Security Systems
  • Coordinate with the Assistant Director of HR, external property manager, law enforcement officials, and fire department officials to ensure the safety of the staff and building. This includes coordinating fire drills, active shooter drills, and building safety education
  • Manage the building emergency notification system data
  • Maintain the daily report of who is in the building each day
  • Back-up Mail Clerk when needed
  • Maintain equipment inventory at the building
    Human Resources
    • Support the recruitment and onboarding processes at the Central Office. This includes coordinating with applicants and search committee members to schedule interviews and ensuring that candidates have appropriate paperwork completed
    • Maintain accurate human resources records, such as personnel files, termination files and leave records, located at the Central Office and assist with the digitalization of these records into electronic file systems
    • Assist with HR-related special projects and events
    • Other assigned duties
      SPECIAL SKILLS:
      • Proven ability to maintain professional and productive relationships with a wide range of internal and external customers
      • Proven experience gathering and analyzing data, determining applicability, and drawing appropriate conclusions
      • Proven experience maintaining accurate records and generating corresponding reports
      • Ability to proactively assess work priorities, arrange work accordingly, and meet deadlines
      • Working knowledge of Microsoft Office suite of programs, including Word, Excel, PowerPoint, Outlook
      • Ability to understand and follow complex oral and written instructions
      • Ability to work independently on regular tasks and on special projects when assigned
      • Proven experience working with confidential communications while maintaining a high level of professionalism
      • Proven experience providing excellent customer service and being attentive to the diverse needs of those in the building
      • Ability to effectively handle tasks assigned, while staying available to provide timely customer service to employees within the building as needed.
        Requirements:

        EDUCATION/EXPERIENCE:
        • Associate degree preferred and 4 years progressive clerical experience, or combination of experience and education
        • HR and/or facilities experience preferred
          Additional Information:

          As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

          The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

          Review of applications will begin immediately and continue until the position is filled.

          The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.

          Application Instructions:

          Applicants interested in applying MUST submit the following documents here:

          1. Resume/CV
          2. Cover Letter

          After submitting your resume/CV, the subsequent pages enable you to upload additional documents including a cover letter.

          Returning Applicants - Login to your RF SUNY Careers Account to review your application.

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Keywords: The Research Foundation For SUNY, Schenectady , HR/Operations Coordinator, Human Resources , Schenectady, New York

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