MANAGER FACILITIES PLANNING AND CONSTRUCTION

Company: Ellis Medicine
Location: Schenectady
Posted on: January 27, 2023

Job Description:

SECTION I: BASIC FUNCTION: Provides project leadership, under the direction of the Senior Director of Engineering Services, to oversee all aspects of major and minor renovations projects, new construction, and equipment replacement. In addition, coordinates and manages office moves, and space planning. Oversees project Architect, Engineers, Contractors, Construction Managers, and any supportive consultants to ensure project completion within budget and specifications. Provides Facility support in the NYSDOH Certificate of Need applications and approval process. Coordinates responses on contingencies and schedules inspections as needed through the Department of Health. Prepares CON Limited Review applications when necessary applicable projects. Follows project contingencies to ensure timely approvals. Accountable for the management of the In-House construction/project team. Schedules are developed and communicated. Project estimates are developed, and estimated cost savings records are maintained. Ensures that project activities are executed in accordance with established requirements, defined scope, budget and schedule. Manages all project materials, files, drawings, construction schedules, project budget and goals. Performs periodic audits on all project related materials. Develop Request for Proposals and bid packages relating to variety of Project related activities. Receive, review, and analyze contractor, equipment and furniture bids and make recommendations for approval. Adjunct person responsible under the TJC standards for Life Safety and EOC. This requirement is to have complete knowledge of the Life Safety Code 101, familiar and can maintain the organizations Basic Building Information (BBI) on TJC portal site. Establishes that the Statement of Conditions document is up-to-date, identifies deficiencies with-in the program and follows through on the 30-day work orders and Plans for Improvement. Regularly reviews all required TJC documentation for the Facilities Departments. Participates on the Physical Environment Committee (EOC). Ensures ILSM and ICRA assessment and standards are maintained and documented for TJC readiness and review. Prepares and follows up on all POCs for Life Safety, EOC and Facilities that may be required following TJC surveys. Assist in acquisition of clinical technology & equipment. Work cohesively with project accountants to ensure prompt contractor/vendor response to outstanding items. Manage Appropriation Request numbers and has budget accountability for Facilities and Project ARs. Manages capital requisitions for the department. Arrange and conduct timely project meetings. Maintain effective lines of communication with Administration and Facilities Management teams. SECTION II: EDUCATION AND EXPERIENCE REQUIREMENT(S):

• Associates Degree or equivalent experience in project/construction management required with 5 years management experience in hospital engineering and construction preferred.
• An ASHE CHC (Certified Healthcare Constructor) and/or CHFM (Certified Healthcare Facility Manager) certification is highly desirable, candidates without either will be required to obtain one or both within 1 year of employment. SECTION III: PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing their duties, the employee is frequently required to walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand; sit; reach with hands and arms; climb or balance; stoop; kneel, crouch or crawl; and taste or smell. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job included close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. SECTION IV: PRIMARY RESPONSIBILITIES OF THE POSITION:
• Plans, organizes, supervises, coordinates, and controls the activities of construction projects and budget.
• Develops, evaluates and implements policies and procedures; goals and objectives; and standards of work.
• Keeps Senior Director informed of activities, needs and barriers.
• Develops goals and objectives and establishes and implements policies and procedures for the adherence to the Life Safety Code as it relates to the Statement of Conditions.
• Plans, organizes, directs and supervises construction activities to meet the mission.
• Evaluates teams performance and effects changes as needed.
• Familiar with and able to direct others in the understanding of the Life Safety Code and construction process.
• Maintains current knowledge and skills necessary to perform competently.
• Prepares, evaluates and controls the departments capital budget.
• Develops and applies the standards of quality and productivity.
• Actively participates in all efforts to maintain a safe, clean environment.
• Administers, implements, and monitors preventative maintenance program relating to TJC deficiencies.
• Manages the preventive maintenance and maintenance work order system, setting priorities and expediting as necessary to meet quality improvement standards.
• Schedules and supervises maintenance work, alterations, remodeling and minor construction.
• Manages overall progress of construction projects to assure adherence to plans, specifications and budget constraints.
• Recommends the replacement of or additions to, equipment and physical plant.
• Capable of assessing building systems to determine code compliance, and efficiency of operation.
• Responsible for the selection and coordination of all contractors.
• Has knowledge of available bidders and is able to discern the most qualified.
• Establishes and accomplishes the objectives and benchmark targets of the project within budget.
• Is comprehensive in planning and functions in a creative manner to meet budget constraints while still achieving goals and solving unexpected problems.
• Evaluates the SOC on a continued basis to ensure compliance with TJC standards.
• Annual Scope of Service assessments and TJC annual program evaluations for Utility Mgt and Life Safety Mgt.
• Properly hires, orients, trains, evaluates, and disciplines staff within established policy.
• Core competency as measured by overall department performance.
• Schedules personnel to ensure proper coverage of Hospital.
• Core competency as measured by overall department performance.
• Develops orientation and ongoing training programs for Hospital and dept. staff.
• Core competency as measured by overall department performance.
• Personnel receive timely, complete, and documented orientation and training.
• Conducts work assignments within allotted period.
• Performance evaluations are conducted in a timely, measurable, and objective manner.
• Current on new methods, practices, trends and communicates information.
• Participates in information man-agreement and performance improve-mint programs.
• Supports and conducts Hospital policies.
• Serves on Safety (EOC) and Emergency Preparedness Committees.
• Meets TJC, federal, state, and local regulations and standards.

Keywords: Ellis Medicine, Schenectady , MANAGER FACILITIES PLANNING AND CONSTRUCTION, Executive , Schenectady, New York